Site Administrator

About the role

Join Kayan AlUla General Contracting as a Site Administrator at one of our project sites in Saudi Arabia. Handle site attendance, manpower records, reports and administrative correspondence. We are seeking one candidate for this role. Review the responsibilities and requirements below, then apply using the form on this page.

Responsibilities

• Track daily attendance of all site staff and prepare attendance, absence and lateness reports.
• Prepare and update site manpower lists; document employee and worker data and their allocation to departments and projects.
• Follow up on staff mobilization; document leave, permissions and absences in coordination with HR.
• Prepare daily, weekly and monthly reports on manpower numbers and site status and submit them to management.
• Follow up on employees’ administrative documents and ensure their files are complete, in coordination with HR.
• Prepare administrative correspondence, letters, meeting minutes and site circulars.
• Coordinate between project management and the head-office departments (HR, Finance, Procurement).
• Follow up on leave, mobilization, inter-site transfer and manpower changes per approved company procedures.
• Follow up on workers’ accommodation, catering and transport requests with the responsible departments.
• Organize and archive administrative documents and records, on paper and electronically, with confidentiality.
• Follow up on the site’s office and administrative supply needs and raise purchase requests per approved procedures.
• Follow up on management assignments and incoming/outgoing correspondence to ensure timely execution.
• Use Microsoft Office, especially Excel, to prepare statements and reports and update employee databases.
• Comply with internal regulations, company policies, safety instructions and site administrative rules.
• Carry out other administrative tasks assigned by the Project Manager or direct supervisor within the scope of the role.

Requirements

• Previous administrative experience, preferably in contracting or construction projects.
• Proficient in Microsoft Excel, Word and email.
• Able to prepare reports, organize files and track data accurately.
• Good communication and coordination skills with departments and staff.
• Able to work under pressure and meet deadlines.
• Commitment, discipline and confidentiality with employee and company data.
• Experience with employee-affairs procedures in Saudi Arabia is preferred.

Work setting

One of the company’s project sites in Saudi Arabia