About the role
Kayan Alula General Contracting is recruiting a Document Controller within Administrative Affairs. Join our Administrative Affairs team in Jeddah to organize company and project documents, control revisions and coordinate approvals and archiving. This role reports to the Administrative Manager.
Responsibilities
- Receive, register and number documents and correspondence using the approved system.
- Maintain indexed physical and electronic archives for easy retrieval.
- Control document revisions and distribute approved copies to relevant teams.
- Track document and correspondence approvals through to closure.
- Monitor document, licence and contract expiry dates and notify the responsible manager in advance.
- Prepare project files and documentation required by the main contractor.
- Maintain incoming and outgoing registers and prepare periodic document reports.
- Coordinate meeting invitations and minutes and follow up action items.
Requirements
- Bachelor’s degree or diploma.
- Two years of document control experience; project experience is preferred.
- Knowledge of filing systems, Microsoft Office and Excel.
Work setting
Jeddah office